> ## Documentation Index > Fetch the complete documentation index at: https://docs.wingbase.co.uk/llms.txt > Use this file to discover all available pages before exploring further. # Configure Activities > Configure built-in and custom Activities to match how your school operates. # Configure Activities Activities can be configured to match the different types of bookings your school uses. Open **Settings → Activities** in the Wingbase app to manage Activities. ## Built-in and custom Activities Built-in and custom Activities can both be configured, but the settings available are different. Custom Activities give you more control over how the Activity works. | Setting | Built-in | Custom | | --------------- | :------: | :----: | | Name and colour | ✓ | ✓ | | Options | — | ✓ | | Requirements | — | ✓ | | Training | — | ✓ | | Timing | ✓ | ✓ | | Completion | ✓ | ✓ | ## Name and colour Choose a name and colour that make the Activity easy to recognise throughout Wingbase. The **name** is shown wherever the Activity is used, including bookings, student information and reports. The **colour** helps identify bookings using the Activity in the schedule and other views. You can rename and recolour built-in Activities without changing their underlying setup. ## Options Options control how a custom Activity can be booked. **Multi-Day Bookings** allows a booking to have separate start and end dates. This can be useful for overnight aircraft hire or other bookings that run across more than one day. **Guest Students** allows a booking for someone who does not yet have a student record in Wingbase. This can be useful for introductory or experience flights. Built-in Activities already have their Options set. ## Requirements Requirements determine who and what is needed for a booking. A custom Activity can require: * Student * Instructor * Aircraft * Simulator * Room Student and Instructor can be used independently or together. Aircraft, Simulator and Room are alternatives, so an Activity can require one of these at a time. For example, flight training might require a Student, Instructor and Aircraft, while Maintenance might only require an Aircraft. Built-in Activities already have their Requirements set. ## Training Turn on **Track Progress** when an Activity is used for student training. Training completed through the Activity can then contribute to Student Progress, including exercises, performance, flight time, tasks, events and exams where they apply. Track Progress is available when the Activity requires a Student and does not allow Guest Students. The student also needs an active course so their training can be recorded against it. Flight training, ground training and simulator training would normally track progress. Activities such as aircraft hire and maintenance would normally not. Built-in Activities already have their Training setting defined. ## Timing Timing lets you reserve additional time before or after a booking. You can add 15, 30, 45 or 60 minutes before and after. For example, a Flight Lesson booked from **14:00–15:00** with 30 minutes before and 15 minutes after reserves time from **13:30–15:15**. The booking itself remains **14:00–15:00**. Timing is available for Activities that require a Student or Instructor and are not Multi-Day Bookings. Time before and after is used for scheduling. It does not increase the booking duration, Flight Time or reported training time. ## Completion Completion determines what information is available after a booking has taken place and what needs to be recorded. Each available field can be set to: | Setting | What happens | | -------- | --------------------------- | | Required | Must be recorded | | Optional | Can be recorded when needed | | Hidden | Is not shown | The fields available depend on how the Activity is set up. ### Outcome Outcome covers information about the result of the Activity. * **Comment** — notes or feedback about the Activity * **Performance** — the student's performance * **Solo** — solo flying completed during the Activity * **Exam** — an exam and its result Some Outcome fields are only available for certain Activities. **Performance** is available when Track Progress is turned on. **Solo** is available when Track Progress is turned on and the Activity requires a Student, Instructor and Aircraft. **Exam** is available when Track Progress is turned on and the Activity requires a Student, Instructor and Room. ### Flight Log Flight Log is available when the Activity requires an Aircraft. It can include: * **Flight Time** * **Meter Readings** * **Fuel Uplift** * **Oil Uplift** Each field can be set separately. For example, your school might require Flight Time and Meter Readings while leaving Fuel Uplift and Oil Uplift optional. Meter Readings also keep the aircraft's current tacho up to date. When a newer Tacho Stop is recorded, Wingbase uses it as the aircraft's current Tacho Hours. If your school uses **Tacho + Hobbs**, Meter Readings includes both Tacho and Hobbs values. If Meter Readings are not recorded, the aircraft's current tacho is not updated from that booking. This can affect hour-based Tasks that depend on the current tacho. Activity settings are also used by **Completions**. If something is still missing, Wingbase shows what needs attention for the booking. ## Activity examples Custom Activities can use different combinations depending on how your school operates. | Activity | Student | Instructor | Aircraft | Simulator | Room | Track Progress | | ------------------ | :-----: | :--------: | :------: | :-------: | :--: | :------------: | | Flight training | ✓ | ✓ | ✓ | — | — | ✓ | | Solo flight | ✓ | — | ✓ | — | — | ✓ | | Ground training | ✓ | ✓ | — | — | ✓ | ✓ | | Simulator training | ✓ | ✓ | — | ✓ | — | ✓ | | Aircraft checkout | ✓ | ✓ | ✓ | — | — | — | | Aircraft hire | ✓ | — | ✓ | — | — | — | | Simulator hire | ✓ | — | — | ✓ | — | — | | Room hire | ✓ | — | — | — | ✓ | — | | Maintenance | — | — | ✓ | — | — | — | These are examples rather than fixed custom Activity types. Choose the combination that matches how your school operates. ### Recording solo flights The built-in **Flight Lesson** supports both dual and solo flying. When Solo is available in Completion, you can record how much of the Flight Time was flown solo. For example, a student could record 1 hour of Flight Time with 20 minutes of Solo Time. If your school schedules solo training separately, you can create a custom **Solo Flight** Activity with Student, Aircraft and Track Progress, without an Instructor. | Activity | Instructor | Track Progress | Solo flying | | ------------- | :--------: | :------------: | --------------------------------------------- | | Flight Lesson | ✓ | ✓ | Can be none, part or all of the flight | | Solo Flight | — | ✓ | The booking represents a solo training flight | | Aircraft Hire | — | — | Not recorded as student training | Solo Flight and Aircraft Hire both use a Student and Aircraft without an Instructor. **Track Progress** distinguishes solo training from aircraft hire. A Solo Flight contributes to Student Progress and requires an active course. Aircraft Hire requires aircraft hire approval instead. ## Reorder Activities Built-in and custom Activities can be reordered together. Arrange them in the order that works best for your school. This order is used when choosing an Activity for a booking, so the Activities you use most often can be kept near the top. Reordering Activities does not change existing bookings. ## Managing built-in Activities Built-in Activities remain available in Settings even if your school does not use them. ### Enable or disable Disable a built-in Activity if your school does not use it. It will no longer be available for new bookings, but existing bookings are kept. If you edit an existing booking that uses it, Wingbase shows the Activity as **Disabled**. You can enable it again at any time. ### Reset to default Select **Reset to Default** to return a built-in Activity to its original Wingbase settings. This resets its name, colour, Timing and Completion to the standard setup. ### Duplicate Duplicate a built-in Activity when you want to use it as the starting point for a custom Activity. The new custom Activity starts with the same setup and can then be configured separately. ## Managing custom Activities Custom Activities can be created for the way your school operates and archived when they are no longer needed. ### Add an Activity Select **Add Activity** to create a new custom Activity. Choose its name and colour, then set its Options, Requirements, Training, Timing and Completion. ### After first use Once a custom Activity has been used for a booking, its Options, Requirements and Training settings can no longer be changed. This keeps the Activity consistent with bookings that already use it. You can still change its name, colour, Timing and Completion. ### Archive and restore Archive a custom Activity when you no longer want to use it for new bookings. Existing bookings and historical information are kept. If you edit an existing booking that uses it, Wingbase shows the Activity as **Archived**. You can restore an archived Activity at any time to make it available for new bookings again. See how Activities work across Wingbase.