Skip to main content
We’ll help you set up your existing training structure in Wingbase so your courses are ready before students are brought across. During onboarding, we’ll provide a Training Import Template to help organise this information. If you already have your courses or training syllabus in another spreadsheet or system, you can provide that instead and we’ll review it with you.

​
Courses

We can set up the courses and training programmes your school offers, such as:
  • PPL
  • NPPL
  • Night Rating
  • Instrument Rating
  • Class or type ratings
  • Other training programmes
Each course can have its own training structure, tasks, experience requirements, documents and exams.

​
Training structure

Courses can be organised into phases and exercises to match how your school delivers training. For example, a PPL course might have phases for To First Solo, To First Solo Nav and Navigation, with the relevant exercises organised underneath each phase. For each exercise, we can include information such as:
  • Exercise name
  • Reference
  • Order
  • Notes
Phases are optional, so simpler courses can also be set up as a straightforward sequence of exercises.

​
Course tasks

Course tasks let instructors record the individual items covered during a lesson. Tasks can be organised into groups and added at three different levels:
  • Course level — applies throughout the whole course
  • Phase level — applies to exercises within a particular phase
  • Exercise level — applies to one specific exercise
When an instructor records a lesson, Wingbase brings together the tasks that apply to that lesson. For example, course-level tasks are available throughout the course, phase-level tasks appear while the student is working within that phase, and exercise-level tasks appear for the relevant exercise. Tasks can be covered more than once. If an exercise or task is revisited during a later lesson, it can be recorded again against that lesson.

​
Course experiences

Course experiences let Wingbase track the practical experience a student needs to build as they progress through a course. There are different ways experience can be tracked depending on what the requirement represents.

​
Flight time

Wingbase can automatically track accumulated flight time against minimum course requirements, including:
  • Total time
  • Dual time
  • Solo time
As lessons are completed, these totals contribute automatically towards the student’s course progress.

​
Solo categories

Solo time can also be divided into categories where a course needs particular types of solo experience to be tracked separately. When recording a relevant lesson, the instructor can select the appropriate solo category. The time then contributes towards that category as well as the student’s overall solo time.

​
Event counts

Some course requirements are based on completing something a certain number of times rather than accumulating flight time. These can be tracked as event counts. The instructor records the relevant event when completing the lesson, and Wingbase keeps track of the student’s progress towards the required number.

​
Required documents

Courses can have documents that students are expected to hold or provide. These might include:
  • Medical certificate
  • RT licence
  • Pilot licence
  • Photo ID
  • Other course-specific documents
The actual documents are added to each student separately. The course setup defines which types of documents are expected for students taking that course.

​
Exams

We can set up the exams used by your school and connect them to the courses where they are required. Exam information can include things like:
  • Exam name
  • Reference
  • Pass mark
  • Notes
The same exam can be used across more than one course where appropriate. Existing exam results for individual students can be brought across separately as part of the student migration.

​
Instructor ratings

We can also set up the performance ratings instructors use when recording student training. You can keep the rating system your school already uses, or we can review how you’d like training performance to be recorded in Wingbase during onboarding.

​
What happens next?

Once you’ve shared your training information with us, we’ll review the structure and get in touch if anything needs clarification. We’ll then set up your courses and training structure in Wingbase before bringing across your students and their existing progress.